Bill of lading: checks before approval

The transport document

A sea bill of lading records receipt and carriage and, depending on its type and terms, may function as a document of title. A sea waybill is not the same as a negotiable bill. Confirm the release procedure and original-document requirements for the particular shipment.

Check the draft

Compare shipper, consignee, notify party, ports, goods description, package count, weight, container and seal numbers against the shipment file. Even one digit can matter. Approve in writing and retain the approved draft.

Corrections and release

Report errors before final approval. Later correction feasibility and charges depend on carrier practice and operational stage. Record whether originals were issued, surrendered or electronically released; “document ready” is not a complete release status.

Check the draft

Reconcile parties, ports, description, pieces and weight with the commercial file. Agree document type and release method with payment arrangements; late amendments may require approval, time and fees.

Before you proceed

• Confirm scope and references.
• Use final cargo data.
• Keep the approved version.